Undergraduate Students:

Fall: August 21st

Winter: December 21st

Spring: March 21st

 Summer: May 21st

Graduate Students:

Fall: August 21st

Winter: December 21st

Spring: March 21st

 Summer: May 21st

Law Students:

Fall: July 21st

Spring: December 21st

 Summer: May 21st

JST Students:

Fall: August 21st

Winter Intersession: December 21st

Spring: January 21st

Summer: May 21st

You may pay with checks, cashier checks, cash, online through your SCU Pay Site on eCampus with e-checks.
International students may use Flywire to wire money to Santa Clara University directly.

SCU offers an in-term payment plan option for an additional fee of $40 for each term you enroll in the payment plan.

Please note: that you must re-enroll online for each term for this in-term payment plan option. 
You can learn more about the payment plan option here.

We do not accept credit or debit card payments.

Please mail tuition checks to the following address:

SCU Payment Processing

PO.Box 550

Santa Clara, CA 95052-0550

If you would like to mail a tuition check overnight, please use this address:

Attn: Bursar Office

Santa Clara University

500 El Camino Real

Santa Clara, CA 95053

^{Make sure that the checks include the student's name and the student ID number!!}

Please make tuition checks payable to Santa Clara University. Be sure to include your student's name and their SCU student ID number on the memo line on the check.

A late payment hold will be applied your student account, which would restrict you, the student, from adjusting your class schedule.  Please note that if you miss a payment deadline, a $100 non-refundable late payment fee will also be placed on the account.

For delinquent holds to be removed, the overdue bill must be paid. Depending on the form of payment, the hold will be released according to the following timeline:

• For cash, cashier's check, or international wire transfers, the hold will be released within 24 business hours. We do not currently accept domestic wire transfers.
• Online payments will take 7 calendar days.
• Personal check payments will take 14 calendar days.

Some payment holds cannot be paid online, depending on the hold. Please call for more information.
For poor payment history, some account holds will remain for multiple terms, depending on the payment history.

You can find all this information on your eCampus portal.

1. Simply click on the Financial Account Tile and click on the "SCU Tuition & Fee Form" link on the left hand side menu.
2. If you click on the magnifying glass icon, you can choose the desired term and an email will be sent to you shortly after you submit your request.

Billing is processed electronically by the 1st of each month and will include:

• Charges: tuition, housing, orientation fees, ACCESS card charges (if applicable) and other misc. fees
• Credits: deposits, payments, anticipated and disbursed SCU aid, Federal & private loans and reported external scholarships.

An e-bill notification will be sent to your SCU gmail account and to any Authorized User you set-up. You must provide permission to any third party to view financial information and submit payment on your behalf by setting them up as an Authorized User.

Log into eCampus at: ecampus.scu.edu

The dates are the same each year:

Fall:

August 1st - Bill comes out with anticipated aid to show true balance due

August 21st - Tuition Payment Deadline

Winter:

December 1st - Bill comes out with anticipated aid to show true balance due

December 21st - Tuition Payment Deadline

Spring:

March 1st - Bill comes out with anticipated aid to show true balance due

March 21st - Tuition Payment Deadline

**Important Reminder: You receive a bill each month. Although the payment deadlines per term are set, students may accrue miscellaneous fees from other departments (or when adding money to your ACCESS card) that may show up on a billing statement for a non-payment deadline month. Please make it a habit to check your billing statements on your SCU Pay portal every month.**

You can access your SCU Pay portal by following these steps:

• Log onto your eCampus and click on the "Financial Account" Tile
• Click on the SCU Pay Site link on the left side menu (Please use Chrome or Firefox; and disable your pop-ups to avoid a blank screen!)

Please remember to always use Google Chrome or Firefox on a laptop or computer when you are making an online payment. These internet browsers are the most compatible with our SCU Pay Site. Please disable your pop-ups to avoid a blank screen!

In order to request your credit balance as a refund, please log onto your eCampus portal. One you are logged in, click on the Financial Account tile to begin.

You must enroll in Direct Deposit before requesting the refund.

• Once you have enrolled in Direct Deposit, simply click on "Refund Request"  to request a refund through the left side menu directly underneath the "Enroll in Direct Deposit" link

Refunds are processed on Thursdays and you will receive the refund via Direct Deposit within 1-3 days from the refund processing date.

For a more detailed explanation of SCU’s Refund Policies and Processes, please click here.

In compliance with FERPA, The Federal Family Education Rights and Privacy Act of 1974 as amended, Santa Clara University (SCU) is prohibited from providing a student's financial and non-directory academic information to any third party including parents, spouse, guardian, etc., without the student's authorization.  This information includes various student financial or academic information, but is not limited to: all student billing items, awarded financial aid, housing, enrollment status etc. More information on FERPA can be found at www.scu.edu/ferpa

Here are the steps to add an Authorized User:

1. Log onto your eCampus and click on "Financial Account" Tile
2. Click on the SCU Pay Site link on the left side menu (Please use Chrome or Firefox and disable the pop-up blocker to avoid a blank screen!)
3. Once you are on the SCU Pay Site, you need to locate the “Authorized User” section in the bottom left hand corner.
4. Next, click on “ADD NEW” and then add the Authorized User's information.
   Please note: If you have a sibling at SCU, the Authorized Username must be different per student.
5. The Authorized User will then receive an email from onestop@scu.edu which will include the new username and password.

Authorized Users receive billing notification emails and can view/pay the bills. FERPA (Federal Educaton Rights and Prvacy Act of 1974) allows designated persons to receive detailed information about your student account.

The IRS form 1098-T is filed by Santa Clara University for each student who is a U.S. citizen or permanent resident, and has qualified tuition and related expenses billed (charged) during the calendar year (January 1 through December 31). 1098-T forms are available online by the end of January, following the reporting year. 

Most international students are non resident aliens (NRA) and therefore cannot claim tax credits for educational expense (form 1098-T is used to claim these credits).

The 1098-T form is provided to U.S. citizens and Lawful Permanent Residents (LPR), as well as spouses, and legal dependents of U.S. citizens and LPRs. It's also given to students who have been in the U.S. for enough time to file taxes as a 'resident alien for federal tax purposes' (the opposite of NRA).

If you think you qualify for a 1098-T, please fill out a W-9s form.
It must be your personal SSN/ITIN number. The SSN of a relative/or spouse cannot be used on the W-9S form.

The form is available at SCU One Stop, located in the ground floor of the Patricia A. and Stephen C. Schott Admission and Enrollment Services Building. Email OneStop@scu.edu or call 408-551-1000 for more information. 

Santa Clara will be utilizing Tab Service company (TABS) for the processing of your Form 1098-T. You will need to login with the following credentials:

Login at:          www.tsc1098t.com

Site ID:            11477
User Name:     eCampus ID (W1234567)
Password:       Last 4 of your SSN; you will be prompted to change your password after your initial login for security purposes.

Toll Free Help Hotline: 888-220-2540.  Below is your login screen:

Most international students are non resident aliens (NRA) and therefore cannot claim tax credits for educational expense (form 1098-T is used to claim these credits).

The 1098-T form is provided to U.S. citizens and Lawful Permanent Residents (LPR), as well as spouses, and legal dependents of U.S. citizens and LPRs. It's also given to students who have been in the U.S. for enough time to file taxes as a 'resident alien for federal tax purposes' (the opposite of NRA).

If you think you qualify for a 1098-T, please fill out a W-9s form, and submit it to SCU One Stop.

The W-9S form must have your personal SSN/ITIN number. The SSN of a relative/or spouse cannot be used on the W-9S form. 

The deadline to submit a W-9S form is March 1st.

  All other questions about your Form 1098-Tshould be forwarded to 1-888-220-2540. 

Santa Clara University requires all degree seeking students enrolled at least half -time in their school or college to have health insurance (excluding certificate and online programs).  ALL F-1 visa students, regardless of number of units, are required to have insurance.

This requirement helps to protect against unexpected high medical cost and provides access to quality health care. In order to waive out of the health insurance, students must complete the health insurance waiver before the deadline to waive, which is provided on the Cowell Health Center webpage. Click here for more information about health insurance and about the waiver.

THE WAIVER MUST BE COMPLETED EVERY ACADEMIC YEAR.

Please call the One Stop at: +1.408.551.1000

or

Click here for more info!

Generally, you are an eligible noncitizen if you are one of the following:

• U.S. permanent resident, with a Permanent Resident Card (formerly known as an Alien Registration Receipt Card or "Green Card”)

• Conditional permanent resident (I-551C)

• Other eligible noncitizen with an Arrival-Departure Record (I-94) from the Department of Homeland Security showing any one of the following designations: “Refugee,” “Asylum Granted,” “Indefinite Parole,” “Humanitarian Parole,” or “Cuban-Haitian Entrant”

• A citizen of the Republic of Palau (PW), the Republic of the Marshall Islands (MH), or the Federated States of Micronesia (FM).

You can receive federal student aid if you are an eligible noncitizen. You must enter your eight or nine digit Alien Registration Number (ARN) on the FAFSA.

If your citizenship status has changed from an eligible noncitizen to a U.S. citizen, you should contact the Social Security Administration (SSA) to update your citizenship status. If you do not update your citizenship status with the SSA, it could delay processing your student financial aid. To contact the SSA call +1.800.772.1213 or visit the Social Security Administration's Web site at www.ssa.gov.

You are neither a citizen nor an eligible noncitizen if you have any of the following;

• An F1 or F2 student visa

• A J1 or J2 exchange visitor visa

• A G series visa (pertaining to international organizations)

• Other categories not included under U.S. citizen and eligible noncitizen

In order to be eligible for financial aid you must meet the following criteria:

• be a U.S. citizen or eligible non-citizen in a degree or certificate program of study at least half-time
• make satisfactory academic progress
• not be in default on a federal student loan
• not owe a refund on any federal financial aid grant
• have a valid Social Security number
• be registered with Selective Service (if required)
• enrollment status will be calculated based only on those courses that are required for, or that can be applied as an eligible elective credit toward, a student's degree or certificate program

The Free Application for Federal Student Aid (FAFSA) is the application used to determine eligibility for federal and state student grants, federal work study and federal loans. The U.S. Department of Education accepts applications beginning January 1 of each year for the upcoming academic year. Go to https://studentaid.gov/h/apply-for-aid/fafsa.

Yes. Go to https://studentaid.gov/h/apply-for-aid/fafsa to complete the form.

Students get notified since it is for their account and they will receive an email notification. Once they receive this notification,  the student  can log onto eCampus to accept or decline the offered aid.

If you received a financial aid e-mail award notification, you should log-on to the ecampus system to accept or decline your aid. In order to access ecampus you will need your student id number and password.

1. Log into ecampus, and click on your Financial Aid Tile
2. Select the "Accept/Decline" link on the left side menu
3. Read the Statement of Educational Purpose and select the "I Agree" button
4. Please click the Pencil icon to make edits to your awards. Review each award and corresponding message.
5. Remember to "Submit" your changes. 

The Financial Aid Office will notify you by email if there are any updates to your financial aid package.

Anticipated does not disburse into your account until 10 days before the start of classes. This will be the case for every upcoming term. If you look at your bill through your SCU Pay Site, you would only have to pay the amount that will not be covered by your anticipated aid.

Here you will be able to see your monthly billing statements in the Bill section (that would show the total charges minus the anticipated aid to show you the true balance due by payment deadline months for each term).  

You can also look at the “Your Account” section of the SCU Pay portal for a breakdown of fees and aid. This is real-time account data so it may differ from an actual billing statement!!

Anticipated aid will always appear on the billing statement on the first of the month that the Tuition payment is due. So all you would need to do is pay the balance that is not covered by your anticipated aid.

Aid must be accepted to up in order for it show up as anticipated aid.**

Once you are awarded a financial aid package your first year with the University, you unfortunately cannot apply for additional scholarships through SCU. You can, however, apply for private scholarships outside the University. We have a scholarship binder in the One Stop Office that all students are welcome to look through. You can also visit the Financial Aid Website to find additional resources for helping with the private scholarship search, such as links to online databases full of private scholarships!

You have the option to mail the check or drop it off in the One Stop Office. Please make sure the check is made payable to Santa Clara University. If the check is made out to you, please endorse the back of the check and write “Make Payable to SCU.”

If you choose to mail the private scholarship, please mail it to:

Santa Clara University

Financial Aid Office

500 El Camino Real

Santa Clara, CA, 95053

Please note that if the scholarship donor does not state otherwise, we will divide the private scholarship check evenly over three quarters (Fall, Winter, Spring). If you want your private scholarship disbursed differently, please have the donor email or mail our office something in writing stating the way you’d like your scholarship money disbursed.

Please call the One Stop at: +1.408.551.1000

or

Click here for more info!

Students do not receive their diplomas on the day of commencement. Rather, the diplomas will be mailed to the address provided on the petition form 3-6 months after the degree completion date. If your address changes after you petition to graduate, please email registrar@scu.edu

No, Diplomas will be held at the Office of the Registrar for students who have a financial hold or Student Life hold until the hold is removed. It is the student's responsibility to reconcile the hold and contact the Office of the Registrar once it has been removed.

If you cannot remember your password, simply click on the "Forgot password" link and it should email the personal email address that is on your eCampus (that is why it is important to keep your contact information current).

You will then be provided with a temporary password to regain access to your account. If you are still experiencing technical difficulties with accessing your eCampus please contact the IT Helpdesk at: +1.408.554.5050

You can request your enrollment verification electronically through your eCampus account.

1. Log onto your eCampus account
2. Go to the Academics Tile and click on "My Academics"
3. Click on Request Enrollment Verification and you can have it faxed, mailed or held at SCU for pick up.

Please note: You can also aquire the Enrollemnt Verification form on scu.edu/registrar/forms and email the signed form to: OOTR@scu.edu.
You cannot place an Enrollment Verification request through email or over the phone. 

The Office of the Registrar does not provide RUSH  or PICK UP service. 

All current SCU students and alumni may order copies of their official transcript online. SCU offers both electronic transcripts ($3.00 USD per transcript) as well as paper transcripts ($3.00 USD per transcript + postage) via Parchment Credential Services. 

Standard Postage: $2.50 USD

Fedex Postage: $25.00 USD

You can request your transcripts electronically through your eCampus account.

1. Log onto your eCampus account
2. Click on your Academics Tile
3. On the left hand side menu, select Request Official Transcript and pick where you would like your transcript mailed to.

You cannot place a transcript request through email or over the phone. (https://www.scu.edu/ecampus)

Please follow these steps so that you can view the Unofficial Transcript online: 

1. Login to eCampus
2. Click on the Academics Tile and click on the "Transcripts and Verification" link on the left side menu
3. Please select the "View Unofficial Transcript" Report Type, and click "Submit"
4. To view reports, your device should allow popups and have a PDF viewer.
5. A new screen will pop up and the Unofficial Transcript will be available.

Please call the One Stop at: +1.408.551.1000

or

Click here for more info!